Sometimes, messages you send on a regular basis, whether that be monthly, weekly, daily, or even several times a day, use a consistent structure. It can be boring, not to mention a waste of your precious time, to have to rewrite these messages over and over again. Wouldn’t it be easier if you could, in just a few clicks, have the perfect email set out for you automatically, and all you had to do was change the email address and the names?
Well, with Mailbutler’s Email Templates feature, you can do just that. You can use this feature to streamline the way you work, improve your work flow, increase your productivity, and most important, save time.
What’s the point of email templates?
Whether it be a sales pitch or a quarterly report, a cold email to a potential client or a request for vacation, the structure and meat of many emails you send will be similar to other emails you’ve already written. Of course, some information, like names, dates, and places, may be new, or personalised to the recipient. Overall, though, each sales pitch, vacation request and cold email shares much of the same content.
If you write a new email from scratch each time you want to contact a new lead, you end up wasting time recreating the skeleton of a message you’ve already written. Not only that, it’s boring writing out the same message a hundred times over. Of course, you could just go into your sent folder, copy the body of the last message, compose a new email, paste it in, and then make your changes, but even that’s a laborious process – and what if you have a few different types of emails which often have the same content? It’s unsustainable.
This is where email templates come in. With these, you only have to write the bulk of your email once, save it in a safe place, and then whenever you need to send that specific email, you pull up the template, change the names and email addresses, and you’re good to go. And Mailbutler’s Email Templates feature is the best way to do it.
Mailbutler’s Email Templates feature
With Mailbutler, the core steps of email templates are the same: you write a message which you know you’ll be sending a lot of times, and you save it as a template. However, with Mailbutler, you have total control over your template – whether that be the links and images you include or the tables you need to update every week, you can have all of this in your template.
And it’s not only that – you can create and save multiple templates with Mailbutler, meaning you can save time on multiple emails which you would normally have to rewrite. The templates can be saved directly from your compose window while you’re writing a new message. And you don’t have to go digging for your templates whenever you want to use them – they’re right there available to you in your inbox in just a couple of clicks whenever you need them. Integrating the feature with Mailbutler Contacts also means you can import information into placeholders which you can set through the extension, making it even easier to personalise your templates.
This feature from Mailbutler is ideal for customer support workers and salespeople, who often need to send the same message to different people. However, it can be used by any professional who wants to spend less time rewriting similar messages. By using a customizable template, you can spend more of your time cultivating the business relationships that matter, and less time rewriting emails.
If you have any questions or if anything is unclear, you can always email us at firstname.lastname@example.org for more information. Finally, check out our post on maximising your use of cold emails in order to master sales emailing using Mailbutler.